Responsibilities of President
- Chair regular monthly meetings
- Call special meetings of officers
- Maintain continuity of organizational activities
The President supervises activities, officers, and committees, fosters membership participation, informs the membership, directs activities not assigned to other officers, and determines with the Director whether to cancel a rehearsal and informs section leaders.
Responsibilities of Vice President
- Assist the President in the fulfillment of the President’s duties
- Assume the duties of the President if the President becomes unable to fulfill his/her duties
- Responsible for membership
- Maintain an up to date list of paid members
- Liaison to the Nominating Committee
- Contact person for section leaders
Responsibilities of Treasurer
- Responsible for the fiscal management of the organization
- Provide a report on organizational finances at each regular meeting
The Treasurer, along with several other Board members, shall be responsible for preparing and recommending a proposed annual financial plan, to be presented to the Board at its July meeting.
The Treasurer shall be responsible for all normal bookkeeping functions including receipt and depositing of all funds, receipt and payment of all bills, and properly crediting them to the correct account.
The Treasurer shall make payment any compensation due to paid staff, as directed by the Board and Compensation Contracts.
The Treasurer shall prepare necessary IRS reporting annually and provide appropriate forms to compensated staff.
The Treasurer shall be responsible for reporting to the State of New Hampshire, any required information.
Responsibilities of Publicist
- Coordinate all aspects of publicity including:
- Posters
- Press releases
- Special mailings
- Rehearsal announcements prior to each semester
- Concert announcement prior to each concert
- Posters and Flyer printing and distribution to members
Responsibilities of Secretary
- Keep and maintain monthly minutes of
- Organizational meetings
- Special meetings
- Responsible for all correspondence
Disseminate minutes to Board in advance of Board meetings. Assist Publicist with mailings, if requested.
Responsibilities of Music Librarian
All aspects of managing the music library
- Stamp, number, and file new music
- Manage borrowed music: verify receipt and return
- Maintain record of assigned music
- Distribute and collect all music
- Prepare music rehearsal folders
- Coordinate availability of concert folders
- Collect all music after concert
- Make available music for post-concert activities
Responsibilities of Concert/Rehearsal Manager
Schedules and oversees all non-performance related rehearsal and concert details.
- Schedule rehearsal space
- Liaison between the school and chorus.
- Arrange for piano tuning
- Coordinate setup of concert hall
- Arrange ushers and decorations
- Arrange for audio and/or video recording of concert
Responsibilities of Fundraiser
Activities to finance the expenses of the chorus.
- Develop Patron/Sponsor program
- Design format to be used in concert programs
- Maintain a corporate list for future contacts
- Implement fundraising activities when appropriate
Responsibilities of Section Leaders
- Maintain an up to date attendance record for their section (list to be provided by Vice President)
- Contact absentees to encourage their attendance
- Ensure section members are informed of all notes, music markings, and other directions made by the Director
- Advise Vice President of members who have had frequent absences
- Notify section members of any rehearsal cancellation
- Assist the Board as may be required